Content Comparison

Contents:

Table of Contents

minLevel	1
maxLevel	6
outline	false
style	none
type	list
printable	true

Overview

This document shows you how to set up buildings and spaces on your site. Setting up buildings and spaces is important for using tools like Request Management and Visitor Management. It also helps you segment information by different buildings.

Excerpt

name	Creating a Building

Creating a Building

Open Equiem One and log in.
Click Settings from the left hand menu.
Image Modified
Click the Buildings tab. You will see a list of any existing buildings on the left hand side of the table.
Image Modified
Click the + button.
Image Modified
Input the name of your building e.g Building 1.
If the address of the building is the same as the main site address, leave the next section as Enabled. If the address of the building you are creating is different from the main site address, click select Enabled from the drop down list under the Enable a Building Address section. Search for the address of the building.

Info
This ensures that any visitors to site have the correct address for the building they are visiting. The building should still be part of your site.

Image Modified

Optional: Enter the area of the building using either Square Feet or Square Meters. You can change the unit using the drop down box next to the Area.
Image Modified
Optional: Enter the number of occupants (as if the building was full in this building).
Select Create Building if you are happy or Cancel to go back.
Image Modified
Your Building will now display in the Buildings section of the Buildings Configuration table.
Image Modified

Info
To create Buildings, Levels and Spaces, you need to

be a Property Manager on Equiem One and navigate to the Settings tab from your left navigation menu.

have the Property Manager role

Example Levels and Spaces

...

Example of Levels

Ground

Level 1

Level 2

Level 3

Level 4

Level 5

Level 6

Level 7

Examples of Spaces

Reception

Lift Lobby

Toilets (Male)

Toilets (Female)

Terrace

Stairwell

Lift Lobby

Toilets (Male)

Toilets (Female)

Kitchen

Stairwell

Lift Lobby

Toilets (Male)

Toilets (Female)

Kitchen

Stairwell

Lift Lobby

Toilets (Male)

Toilets (Female)

Boardroom

Stairwell

Lift Lobby

Toilets (Male)

Toilets (Female)

Excerpt

name	Adding Levels

Adding Levels

Go to Settings > Buildings.
Here you will find a list of your existing Buildings in the Buildings Configuration table.
Select the Building you would like to add Levels to.
Click Add Level or the + button to begin adding levels manually.
Image Modified
Enter the Level name or number then press the tick or cross icon to confirm or delete.
Image Modified
To bulk upload Levels, click the upload icon and paste required levels separated by comma or line break. Click Continue and then Upload if everything is correct.
Image Modified

Adding Spaces

Once you have created your Buildings and Levels, you can add spaces to each of the levels.

...

Go to Settings > Buildings.
Here you will find a list of the existing Buildings and Levels in the Building Configuration table.
Select a Building and then a Level from the Building Configuration table.
Click + Add Space or the + button.
Enter the Space name, for example, Lift Lobby then press the tick or cross icon to confirm or delete.
Use the 3 dots to either delete or duplicate the space. Use the pencil icon to edit the space name.
To bulk upload Spaces, click the upload icon and paste required space names separated by comma or line break. Click Continue and then Upload if everything is correct.

Segmenting Spaces

You will need to choose who can raise a request for the spaces you add.

Building - Only users associated with a company linked to the building can submit requests for the space
Custom - A specific audience can be defined to submit requests for the space

Info
By default, all spaces added using the bulk upload feature will have Building visibility. To change this, use the pencil icon.

Select either Building or Custom.

...

If you select Building, there is nothing more you need to do, simply press Add Space (or Save Changes if you are editing an existing space).

If you select Custom, the segmentation widget will default to All. This setting will make the space available to all users at your site, regardless of the building their company is associated with.

...

To add a specific audience for this space, click the pencil icon and use the segmentation widget to select the audience.

For example, selecting one company who can raise requests for this space.

...

Then press Save Audience > Add Space (or Save Changes if you are editing an existing space).

Space visibility will be highlighted by either a Building or Custom tag next to the space.

...

Editing & Deleting Buildings, Levels or Spaces

Info
Only Property Managers can delete buildings, levels or spaces. Flex Managers can amend spaces.

Open Equiem One and log in.
Go to Settings > Buildings.
Here you will see the Buildings Configuration table with sections for Buildings, Levels and Spaces.
Hover over the Building, Level or Space you want to edit.
Use the up/down arrows to rearrange the order your Buildings, Levels or Spaces appear in the table and to users.
Use the pencil icon to rename any Building, Level or Space. Click the tick icon to confirm or the cross to cancel.
Use the 3 dots to either duplicate or delete a Building, Level or Space.