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This document shows you how to set up buildings and spaces on your site. Setting up buildings and spaces is important for using tools like Request Management and Visitor Management. It also helps you segment information by different buildings.
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Creating a BuildingOpen Equiem One and log in. Click Settings from the left hand menu.  Image ModifiedClick the Buildings tab. You will see a list of any existing buildings on the left hand side of the table.  Image ModifiedClick the + button.  Image ModifiedInput the name of your building e.g Building 1. If the address of the building is the same as the main site address, leave the next section as Enabled. If the address of the building you are creating is different from the main site address, click select Enabled from the drop down list under the Enable a Building Address section. Search for the address of the building.
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This ensures that any visitors to site have the correct address for the building they are visiting. The building should still be part of your site. |
 Image ModifiedOptional: Enter the area of the building using either Square Feet or Square Meters. You can change the unit using the drop down box next to the Area.  Image ModifiedOptional: Enter the number of occupants (as if the building was full in this building). Select Create Building if you are happy or Cancel to go back.  Image ModifiedYour Building will now display in the Buildings section of the Buildings Configuration table.  Image Modified
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To create Buildings, Levels and Spaces, you need to |
be a Property Manager on Equiem One and navigate to the Settings tab from your left navigation menu. have the Property Manager role |
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Example Levels and Spaces
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Example of Levels |
Ground |
Level 1 |
Level 2 |
Level 3 |
Level 4 |
Level 5 |
Level 6 |
Level 7 |
Examples of Spaces |
Reception |
Lift Lobby |
Toilets (Male) |
Toilets (Female) |
Terrace |
Stairwell |
Lift Lobby |
Toilets (Male) |
Toilets (Female) |
Kitchen |
Stairwell |
Lift Lobby |
Toilets (Male) |
Toilets (Female) |
Kitchen |
Stairwell |
Lift Lobby |
Toilets (Male) |
Toilets (Female) |
Boardroom |
Stairwell |
Lift Lobby |
Toilets (Male) |
Toilets (Female) |
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Adding LevelsGo to Settings > Buildings. Here you will find a list of your existing Buildings in the Buildings Configuration table. Select the Building you would like to add Levels to. Click Add Level or the + button to begin adding levels manually.  Image ModifiedEnter the Level name or number then press the tick or cross icon to confirm or delete.  Image ModifiedTo bulk upload Levels, click the upload icon and paste required levels separated by comma or line break. Click Continue and then Upload if everything is correct.  Image Modified
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Adding Spaces
Once you have created your Buildings and Levels, you can add spaces to each of the levels.
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Editing & Deleting Buildings, Levels or Spaces
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Only Property Managers can delete buildings, levels or spaces. Flex Managers can amend spaces. |
Open Equiem One and log in.
Go to Settings > Buildings.
Here you will see the Buildings Configuration table with sections for Buildings, Levels and Spaces.
Hover over the Building, Level or Space you want to edit.
Use the up/down arrows to rearrange the order your Buildings, Levels or Spaces appear in the table and to users.
Use the pencil icon to rename any Building, Level or Space. Click the tick icon to confirm or the cross to cancel.
Use the 3 dots to either duplicate or delete a Building, Level or Space.
