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Choose if all bookings for this resource should be automatically approved. If this box is unselected, Property Managers will receive an email when a user requests to book the resource, they can then decide to approve or decline the request.
If you have enabled payment by either credit card or credits, bookings must be approved automatically.
Choose if all users at your site can book this resource or if it should be restricted to a selected group of users, for example, to a specific company, building or role.
If you choose for a select group of users to book this resource, use the pencil icon to edit which users can book.
Press Select Audience
Using the segmentation pop-up, add a segment based on who you would like to be able to book this resource and save the audience. In the below example, this resource will be segmented to those that work at Equiem only.
You can choose whether your audience segment should have the same rates as set in the Rates section or if they will be custom.
If this segment will have different rates, enter them in the pop-up provided and press Save. If they will have the same rates, press Save straight away.
A summary will be displayed. You can continue adding multiple segments of users who will be able to book this resource. Each can have a custom rate, if required.
Continue by selecting Add Another Audience. Use the pencil icon or red cross to edit or remove existing segments as required.
Use the Add Another Audience button to add additional audiences at other sites, if applicable, by choosing your additional site(s) from the drop down list provided.
Additional Settings
All resources are automatically assigned to the company the creator belongs to, so you'll see your company in the Created By section. You won't be able to change this yourself, but if you do need to edit the company, please reach out to our support team.
If you have spaces at your site which are dependent on each other, for example, if you have meeting room A and meeting room B which can be opened out to make a larger meeting room C, you'll need to make sure that when a user books meeting room C, they're also booking meeting rooms A and B.
Make sure you've created your child resources first, then select them from the drop-down list.
These dependent spaces will be automatically booked at no extra cost to the user, and other users will be unable to book them at the same time.
If you have an external calendar used to book resources, you can add the ICS link for the calendar and the email address for the calendar to ensure that bookings made on the calendar are blocked out on the platform, and bookings made through the platform are blocked out on the calendar.
Add them in the provided section to sync.
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