Company Admins can create and manage events.
Events allow you to advertise events to your users and populate the Newsfeed.
Advertising events within the app will help you generate engagement and interest among your users.
The Event section enables you to create participants list and notify the participants via email.
Particapants can use QR code to check in, you can set up notifications and their frequency, so the participants will not miss your event.
You can create multiple time slots events.
To develop this feature, we extended the functionality of Images and Collections and Agreements in such a way that each company has its own repository.
Rights and permissions:
All Members and Company Admins belonging to a company can view and access its events.
Members and Company Admins from other companies cannot view or join these events.
Global Admins can view and access all events across the entire workspace.
Usability:
Steps to create an event by Company Admins are the same as for Global Admins.
After a successful creation the company members are able to view and join the event created by the Company Admin
Create an Event Step by Step
To create an event, log in to the application, go to admin panel, Events section, and click Create new event.
Section 1: Basic Information
Complete eight sections by providing the necessary information.
Section 1: Basic Information
Complete the following fields:
Promote event in (dropdown list): Choose the space where the event is about to be promoted.
Event Name: Write the name of the event.
Category: Choose from the categories provided in the drop-down list (e.g. food, sport).
Type: In person or online
Hosted by: Choose the name of the host from the drop-down list.
Section 2: Event venue
In this section, choose the correct location for the event and the space from the dropdown list (e.g. hotdesks).
If you want to create an event for the whole location, leave the space field blank.
You can also write any important notes in the last field (not required).
Section 3: Date and Time
Choose the date and time of the event. You can add more than one date.
Section 4: RSVP
In this section, you have the option to either set a maximum number of attendees or leave the checkbox empty if you want to allow an unlimited number of participants. Additionally, you can enable members to invite external guests.
Furthermore, you have the flexibility to permit people to join before the event starts and allow attendees to check in with the QR code 30 minutes prior to the event (default setting). In both scenarios, you can decide on the specific time when attendees can check in.
Section 5: Event Description
Provide the description of your event.
Section 6: Photos
Add the cover photo and the photo gallery for your event.
Section 7: Event Reminders
You can send the reminders to the attendees with three different methods: push notifications, emails or emails and push notifications.
You can send more than one notification.
Section 8: Agreements
If the user needs to accept an agreement to join your event, you can select the appropriate agreement in this section.
Preview of the Event
Once you complete all the necessary fields in all sections, you will see the preview of your Event.
You can go back and edit it or click publish, so all of the members of your location see the event information.
Create an Event: Additional Information
Please note that you must have Event Categories and Newsfeed Categories setup before creating your first event.
You can set schedule for when an Event should be published by selecting "Schedule Publishing".
Note: Some fields are required in order to create your event. These will be shown using an *.
Creating Event Categories
To create an Event Category that will show within the Newsfeed and allow you to categorise an Event, open the Settings section in the Admin Panel.
Go to the Newsfeed categories tab within the General section and select the ‘Add category’ button.
Create the category by giving it a name and then clicking on the ‘Add category’ button.
Edit an existing Event
Click on an event to view the following Event Details:
Event attendees
Company information
Status of attendee (check-in, joined the event)
Status of the survey
Number of guests the attendee has invited
When the attendee joined the event
Please note that you cannot edit past events.
Filter Events
Within the Events section in the Admin panel, there are tabs for Current, Upcoming, Past and Cancelled Events. In each tab you can create a new event, view the event and export the data in CSV format.
Event Venue
Let your attendees know exactly where the event will take place.
You can select an 'Online Event' by:
Checking the box [Online Event]
Adding the meeting URL
Leave the box unchecked to select:
An existing location from the dropdown list
Create a custom location by selecting the address on the map
