Events

Owned by Alex Do (Unlicensed)
Aug 17, 2023
4 min read

Company Admins can create and manage events.

Events allow you to advertise events to your users and populate the Newsfeed. 
Advertising events within the app will help you generate engagement and interest among your users. 

  • The Event section enables you to create participants list and notify the participants via email.

  • Particapants can use QR code to check in, you can set up notifications and their frequency, so the participants will not miss your event.

  • You can create multiple time slots events.

  • To develop this feature, we extended the functionality of Images and Collections and Agreements in such a way that each company has its own repository.

Rights and permissions:

  • All Members and Company Admins belonging to a company can view and access its events.

  • Members and Company Admins from other companies cannot view or join these events.

  • Global Admins can view and access all events across the entire workspace.

Usability:

  • Steps to create an event by Company Admins are the same as for Global Admins.

  • After a successful creation the company members are able to view and join the event created by the Company Admin

Create an Event Step by Step

To create an event, log in to the application, go to admin panel, Events section, and click Create new event.

Section 1: Basic Information

Complete eight sections by providing the necessary information.

Section 1: Basic Information

Complete the following fields:

  • Promote event in (dropdown list): Choose the space where the event is about to be promoted.

  • Event Name: Write the name of the event.

  • Category: Choose from the categories provided in the drop-down list (e.g. food, sport).

  • Type: In person or online

  • Hosted by: Choose the name of the host from the drop-down list.

Section 2: Event venue

In this section, choose the correct location for the event and the space from the dropdown list (e.g. hotdesks).

If you want to create an event for the whole location, leave the space field blank.

You can also write any important notes in the last field (not required).

Section 3: Date and Time

Choose the date and time of the event. You can add more than one date.

Section 4: RSVP

In this section, you have the option to either set a maximum number of attendees or leave the checkbox empty if you want to allow an unlimited number of participants. Additionally, you can enable members to invite external guests.

Furthermore, you have the flexibility to permit people to join before the event starts and allow attendees to check in with the QR code 30 minutes prior to the event (default setting). In both scenarios, you can decide on the specific time when attendees can check in.

Section 5: Event Description

Provide the description of your event.

Section 6: Photos

Add the cover photo and the photo gallery for your event.

Section 7: Event Reminders

You can send the reminders to the attendees with three different methods: push notifications, emails or emails and push notifications.

You can send more than one notification.

Section 8: Agreements

If the user needs to accept an agreement to join your event, you can select the appropriate agreement in this section.

Preview of the Event

Once you complete all the necessary fields in all sections, you will see the preview of your Event.

You can go back and edit it or click publish, so all of the members of your location see the event information.

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