Occupancy Display: Manual

Owned by Alex Do (Unlicensed)
Last updated: Aug 23, 2023
4 min read

This web browser version is easily implemented on display screens mounted near the bookable space by following the steps described below.

To do that for a specific room, your admin would need to:

  • Change the tablet setting and set its screen to Always On

  • Get a PIN and a dedicated link for the space to use it on the tablet

Always On Display (iOS)

To keep the tablet's display always turned on so the occupancy display is always visible, you'll need to:

  1. Set the auto-lock to Never

  2. Disable automatic software updates

  3. Enable Guided Access mode

Set the auto-lock to Never

The default energy settings on your iPad will lock the screen if no interaction with the screen takes place. To keep it from going to "sleep", update the Auto-Lock settings.

To do this, go to your iPad Settings > Display & Brightness > Auto-Lock. Set Auto-Lock to "Never".

Disable automatic updates

Automatic software updates can also cause devices to turn off the display. That's why we recommend disabling Auto Update System in the settings section (General > Software updates > toggle automatic updates to "off").

Enable Guided Access mode

To limit the users that can actually apply changes to the tablet and therefore avoid having someone change the display we recommend enabling Guided Access mode.

You can find the complete instruction on how to do that here.

Checking the Occupancy

The timeline on the right-hand side shows at what times the room is occupied.

Each booking in the timeline includes information about:

  • The meeting's organizer

  • The company where the organizer works

  • Number of participants

Booking via Display

To book a room via the QR code right at the source:

  • Activate your phone's camera

  • Scan the QR code on the bottom side of the screen

  • Once the booking screen of the app loads, you start the booking process

Always On Display (Android)

To keep the display of your Android device always turned on so the Occupancy Display is always visible, you'll need to:

  1. Turn on the Always On option

  2. Disable automatic software updates

Note: Please take note that settings may vary depending on your tablet provider

Toggle Always On

Default Android settings will lock the screen of your device if it isn't interacted with. To keep it from doing so, you'll need to flick the Always On toggle.

To do this, go to your Settings > Lock screen > Always On Display. Toggle this option on.

Disable automatic updates

Automatic software updates can also cause devices to turn off the display. That's why we recommend disabling Auto Updates in the settings section.

To do that, go to Settings > Software update and turn the Auto download option off.

Getting PIN and Link

To get the space's PIN, the admin will need to do the following:

  1. Go to the Admin mode in the web version of our app

  2. Go to the Inventory tab

  3. Choose the required space

    Note: Currently, Occupancy Displays work only for private offices and meeting rooms

  4. If the feature is available, you'll see a "Show occupancy display" link at the top right of the space description. Click it

  5. In a pop-up, you'll see a dedicated link to the space's Occupancy Screen and its PIN

 

Setting up a Screen

After getting a devoted link to the Occupancy Screen of a space, you can set it up on the tablet.

For that, you'll need to:

  1. Set your tablet to Always On first. Check the Always On Display guide below to find out how

  2. Enter the link in your browser's search field

  3. Set the page to fullscreen mode. Check this link to learn how to do it

With all steps completed, your Occupancy Screen should be ready for use.

Â