Setting Categories and Subcategories

The third step to configure Request Management is to define the Categories and Subcategories that will be used to classify and group requests that helps users navigate and locate specific requests efficiently.

Types of Categories

All the categories in Request Management have a type which is mandatory. The type is used for reporting and cannot be edited. Every new category added will need to be assigned one of the below types.

Category Types
(mandatory and used for reporting)

Access & Security

Heating & Cooling

Amenities

Building Maintenance

Building Management

CCTV

Fire Safety

Furniture & Equipment

Cleaning

Customer Service

Electrical

Escalators

Fabric

General Maintenance

Health & Safety

IT Systems

Landscaping

Lifts

Lighting

Mechanical & Electrical

Miscellaneous / Other

Parking

Pest Control

Plants

Plumbing & Drainage

Toilets

Waste & Recycling

Water Management

Default Categories and Subcategories

Request Management provides a list of default Categories and Subcategories. You can easily select the ones that are relevant for your site by following the below steps.

  1. Click the Categories tab.

    image-20240206-061102.png
  1. Click the + icon to get started and add a new category.

    image-20240206-061119.png

     

  2. You can select the default list of categories provided by selecting the ones you would like to add from the drop-down list. It will automatically provide an icon and a type.

     

  3. For example, click “Lifts”

  1. The Lift icon is selected. You only need to add the buildings for which the category is relevant.

     

  2. Click “Select All” or select one or several buildings.

     

  3. Click “Add Category” to finish adding category.

     

  4. Each Default category comes with a default set of Sub-categories. Click on lifts and you’ll see the list of sub-categories.

     

  5. Repeat this step as many times as required to add the relevant default categories.

Below, you will find the list of default Categories and Subcategories provided in Request Management.

Type

Category

Subcategory

Access & Security

Access & Security

Access / Parking Request

Access & Security

Access & Security

Access Cards

Access & Security

Access & Security

Access Equipment

Access & Security

Access & Security

Access Rights

Access & Security

Access & Security

Barriers

Access & Security

Access & Security

Loading Bay Request

Access & Security

Access & Security

Bike Theft

Access & Security

Access & Security

CCTV

Access & Security

Access & Security

Contol Room

Access & Security

Access & Security

Disabled Access

Access & Security

Access & Security

Security Door

Access & Security

Access & Security

Internal Doors

Access & Security

Access & Security

Security Helpdesk

Access & Security

Access & Security

Escalators

Access & Security

Access & Security

Escorting of Authorised Personnel

Access & Security

Access & Security

Graffiti

Access & Security

Access & Security

Noise Issues

Access & Security

Access & Security

Vandalism

Access & Security

Access & Security

Damage to personal property or vehicle

Access & Security

Access & Security

Security - Building Access & Other Request

Access & Security

Access & Security

Security - Incident & General Reporting

Access & Security

Access & Security

Security Fire Panel

Access & Security

Access & Security

Security Pass

Access & Security

Access & Security

Out of Hours Plant Request

Access & Security

Access & Security

Access Control - Access Readers

Access & Security

Access & Security

Access Control - Building

Access & Security

Access & Security

Access Control - Call Points

Access & Security

Access & Security

Access Control - Card Readers

Access & Security

Access & Security

Fob Access Control

Amenities

Amenities

Dishwasher Fault

Amenities

Amenities

Furniture

Amenities

Amenities

Tea Point Equipment

Amenities

Amenities

Tea Point Replenishment

Building Management

Building Management

Audit

Building Management

Building Management

Inspection

Building Management

Building Management

Specific Request

Cleaning

Cleaning

Damp Patch

Cleaning

Cleaning

Hoover

Cleaning

Cleaning

Mop Floor

Cleaning

Cleaning

Restock Paper Towels

Cleaning

Cleaning

Restock Soap

Cleaning

Cleaning

Restock Toilet Roll

Cleaning

Cleaning

Sink

Cleaning

Cleaning

Special Clean

Cleaning

Cleaning

Toilet Refresh

Cleaning

Cleaning

Weekend Cleaning

Cleaning

Cleaning

Windows

Cleaning

Cleaning

Smells & Odours

Cleaning

Cleaning

Building

Cleaning

Cleaning

External

Cleaning

Cleaning

Hazardous Spills

Cleaning

Cleaning

Internal

Cleaning

Cleaning

Miscellaneous

Cleaning

Cleaning

Floor

Cleaning

Cleaning

Spillage

Cleaning

Cleaning

Housekeeping

Customer Service

Customer Service

Feedback

Customer Service

Customer Service

Guest Service

Customer Service

Customer Service

Catering

Fabric

Fabric

Door

Fabric

Fabric

Fabric Damage

Fabric

Fabric

Fabric Technician

Fabric

Fabric

Graffiti

Fabric

Fabric

Latent Defects

Fabric

Fabric

Lifts & Escalators

Fabric

Fabric

Miscellaneous

Fabric

Fabric

Plumbing/Drainage

Fabric

Fabric

Toilet Defects

Fabric

Fabric

Bathroom Fixtures and Fittings

Fabric

Fabric

Windows

Fabric

Fabric

Decorations & General Fabric Repairs

Fire Safety

Fire Safety

Alarm Panel

Fire Safety

Fire Safety

Call Points

Fire Safety

Fire Safety

Sprinklers

Fire Safety

Fire Safety

PA System

Fire Safety

Fire Safety

Smoke Detectors

Fire Safety

Fire Safety

Fire Alarm System

Fire Safety

Fire Safety

Fire Detection System

Fire Safety

Fire Safety

Fire Extinguishers

Fire Safety

Fire Safety

Fire Safety System

Fire Safety

Fire Safety

Fire Alarm Activation

Furniture & Equipment

Furniture & Equipment

Cradle Issue

Furniture & Equipment

Furniture & Equipment

Cradles & Access Equipment

General Maintenance

General Maintenance

Handyman Task

General Maintenance

General Maintenance

Engineer Attendance

General Maintenance

General Maintenance

Bathroom Fixtures and Fittings

General Maintenance

General Maintenance

Blinds

General Maintenance

General Maintenance

Quotation Request

General Maintenance

General Maintenance

Stone Work

Health & Safety

Health & Safety

Audit

Health & Safety

Health & Safety

Slips, Trips and Falls

Health & Safety

Health & Safety

Critical

Health & Safety

Health & Safety

Immediate Danger

Health & Safety

Health & Safety

Life Safety Systems Failure

Health & Safety

Health & Safety

Muggings

Health & Safety

Health & Safety

Nuisance / Anti-social Behaviour

Health & Safety

Health & Safety

Social distancing

Health & Safety

Health & Safety

Theft

Heating & Cooling

Heating & Cooling

Temperature Issue

Heating & Cooling

Heating & Cooling

Temperature Control

Heating & Cooling

Heating & Cooling

Heating, Ventilation & Cooling

Heating & Cooling

Heating & Cooling

Air Conditioning

Heating & Cooling

Heating & Cooling

Air Conditioning - Control Fault

Heating & Cooling

Heating & Cooling

Air Conditioning - Leaking

Heating & Cooling

Heating & Cooling

Air Conditioning - Noisy

Heating & Cooling

Heating & Cooling

Air Conditioning Problems

Heating & Cooling

Heating & Cooling

Ventilation

IT Systems

IT Systems

Monitor

IT Systems

IT Systems

Laptop

IT Systems

IT Systems

Other

IT Systems

IT Systems

Internet & Telephony

IT Systems

IT Systems

WI-FI Issues

IT Systems

IT Systems

Audio Visual & Specific IT Services

IT Systems

IT Systems

Meeting Room AV

Lifts

Lifts

Lift Audit

Lifts

Lifts

Lift Fault

Lifts

Lifts

Good Lift

Lifts

Lifts

Passenger Lift

Landscaping

Landscaping

Landscaping - External

Landscaping

Landscaping

Landscaping - Internal

Lighting

Lighting

Lamps Out

Lighting

Lighting

Emergency Light

Lighting

Lighting

Light Flickering

Lighting

Lighting

Light Out

Lighting

Lighting

Lighting General - External

Lighting

Lighting

Lighting General - Internal

Lighting

Lighting

Fault

Lighting

Lighting

Street Lighting

Lighting

Lighting

Ceiling Light Out

Mechanical & Electrical

Mechanical & Electrical

Life Safety Systems Failure

Mechanical & Electrical

Mechanical & Electrical

Major Power Loss

Mechanical & Electrical

Mechanical & Electrical

No power

Mechanical & Electrical

Mechanical & Electrical

Electrical - Localised Faults & Issues

Mechanical & Electrical

Mechanical & Electrical

Electrical - Power Outage

Mechanical & Electrical

Mechanical & Electrical

Loss of Electricity/Gas/Telecommunications

Mechanical & Electrical

Mechanical & Electrical

Power Supplies

Mechanical & Electrical

Mechanical & Electrical

Electrical

Mechanical & Electrical

Mechanical & Electrical

Utilities Supply Disruption

Parking

Parking

Loading Bay Request

Parking

Parking

Illegal Parking

Parking

Parking

Car Park Barriers

Parking

Parking

Parking Request

Pest Control

Pest Control

Pest & Vermin Control

Pest Control

Pest Control

Pest Issue

Plants

Plants

Contol Room

Plants

Plants

Plant Room

Plants

Plants

Major Plant Failure

 

 

 

Plumbing & Drainage

Plumbing & Drainage

Leak

Plumbing & Drainage

Plumbing & Drainage

Blockage

Plumbing & Drainage

Plumbing & Drainage

Faulty Water Taps

Plumbing & Drainage

Plumbing & Drainage

Other

Plumbing & Drainage

Plumbing & Drainage

Taps

Plumbing & Drainage

Plumbing & Drainage

Shower Heads

Plumbing & Drainage

Plumbing & Drainage

Drainage

Plumbing & Drainage

Plumbing & Drainage

Sinks

Plumbing & Drainage

Plumbing & Drainage

Toilets

Plumbing & Drainage

Plumbing & Drainage

Urinals

Plumbing & Drainage

Plumbing & Drainage

Irrigation & Drainage Systems

Plumbing & Drainage

Plumbing & Drainage

Plumbing & Sanitary Ware

Toilets

Toilets

Toilet Roll Holder Missing/Broken

Toilets

Toilets

Seat Broken or Loose

Toilets

Toilets

Toilet Leaking

Toilets

Toilets

Flush Button Missing/Broken

Toilets

Toilets

Brush Missing

Toilets

Toilets

Ladies

Toilets

Toilets

Gents

Toilets

Toilets

Disabled

Toilets

Toilets

Unisex

Toilets

Toilets

Fixtures and fittings

Toilets

Toilets

Toilet Defects

Toilets

Toilets

Blocked Toilets/Urinals

Toilets

Toilets

Vandalism & Graffiti

Toilets

Toilets

Shower issues

Toilets

Toilets

Sinks

Waste & Recycling

Waste & Recycling

Waste Blockage

Waste & Recycling

Waste & Recycling

Waste Removal

Waste & Recycling

Waste & Recycling

Request Bin Bags

Waste & Recycling

Waste & Recycling

Battery Collection

Waste & Recycling

Waste & Recycling

Recycling/ Waste collection

Waster Management

Waster Management

Loss of Water Supplies

Water Management

Water Management

Faulty Water Taps

Water Management

Water Management

Leak

Water Management

Water Management

Loss of Water Supplies

Water Management

Water Management

Hot Water

Water Management

Water Management

Major Flood

Water Management

Water Management

Water Feature

 

Custom Categories and Subcategories

If you want to create new categories/subcategories or edit default categories/subcategories provided, you can easily do so by following the steps below:

  1. Click the + icon.

     

  2. Click the “Category Name” field.

  3. Type the name of the new category e.g. “New Custom Category”.

  4. Click “New Custom Category”.

     

  5. Select an Icon.

     

  6. Select the Type (mandatory and used for reporting), e.g. Amenities.

     

  7. Select the buildings relevant to this category.

  8. Click “Add Category”.

     

  9. Then go and add the relevant subcategories, click “Add Subcategories”.

     

  10. Type the name of your Subcategory and click enter.

  11. Click the + icon and add as many subcategories as needed.

Editing a Default Category

  1. Click the “Category name” field.

     

  2. Choose your default catergory.

     

  3. Select the buildings and click “Add Category”.

     

  4. Click Edit icon.

     

  5. You can change the icon, the name or the buildings.

     

  6. Click the “Category name” field.

     

  7. E.g. “Amenities Edited”.

     

  8. You can also edit the subcategories.

     

  9. Click the three dots icon.

     

  10. You can delete the subcategory.

     

  11. Click “Yes, delete”.

     

  12. Or add more relevant subcategories.