Booking Points

Owned by Alex Do (Unlicensed)
Last updated: Aug 17, 2023
3 min read

Booking points are the purchased value and virtual currency that you can use to purchase various items from the Inventory module. You are free to use them up and buy more.

Points can be used used by company members to buy different products. Currently, you can use Booking points for short-term booking of meeting rooms.

Booking Points are configurable on the instance level - you can name them whatever you want in any language.

Get your Booking Points

To get your Booking points you can choose between two possible choices: point allowance with or without subscription.

Subscription means that the amount of Booking points you will get per month is agreed in the contract between spaceOS and you.

Without subscription scenario means that the amount of points can be configured directly for your company by System admin.

The amount of Booking points you will get every month is controlled by a setting called "company monthly allowance".

Edit your Booking points

To edit Booking points, click on the last tab of the Inventory module.

Then, click on Edit and update the following details

  1. Name: Singular and plural name of the Booking points.

  2. Additional information: Description of the points.

  3. Currency conversion: The values of the various currencies in the net amount for 1 booking point and which tax value should be used.

  4. Cover photo: Cover photo representing the items on the platform.

  5. Gallery: Add more images to highlight your description.

Processing of Booking Points

You can use your Booking points to pay for SpaceOS bookings.

A booking currently means short-term reservation of a meeting room, but we're planning to extend the usage for other types of spaces and other transactions as well.

Note: When you create a booking, your points will only be deducted from your company's balance for the month in which the booking is to happen.

E.g. A booking created in February but starting in March will only freeze the Booking points for March.

The points will be consumed in two cases:

  1. Booking is cancelled - Booking points are then computed according to a room cancellation policy and consumed

  2. Booking has started/ cancellation period has ended - Booking points are consumed (subtracted from your company's balance)

Total Balance vs. Available Points

Total balance is the actual number of points the company has at the moment (NOW). Available points is the projected value for this month (END OF MONTH).

Company's total balance is the amount of booking points that a company currently has. It equals the amount of points from the beginning of a given month minus the points consumed by bookings.

Company's available points include all pending bookings (and the points that are locked by them) until the end of given month.

Overdraft

When you want to make new booking, it will be checked against your company's available points for the month the booking should start in. If the amount left is lower than the bookings price in points, two scenarios are possible:

  1. If your company does not support overdraft, the members won't be able to book for more than monthly allowance

  2. If your company supports overdraft, the user will see a message indicating the expected cost of that booking (using the Booking points currency mapping). In such case, SpaceOS creates an Expense object which is later used as a line item in your company's invoice for that month

Â