Creating a Building Info Post

Owned by Alex Do (Unlicensed)
Last updated: May 31, 2024 by Sophie Cooper
5 min read

Learn how to use our Content Management System to create a Building Information Post including adding downloadable documents, then schedule and publish it on your platform. 

To access our Content Management System:

  1. Head to equiem.one and log in using your Equiem account 

  2. Click the Content Management link from the toolbar on the left hand side

  3. This will open Iris, our Content Management System

To create a building info post, click on the Add New box in the top left-hand corner and then select Building Info Post on the dropdown menu.

You will be taken to the following page: 

Follow the below guidelines for completing each section of a Building Information Post

Title

Enter the title of your post e.g Fire Evacuation Procedure. Keep the length to 10 words or less where possible.

Excerpt

This should be a summary of your post. It's displayed under the title on the Building Information page on your Platform and within Newsletters. The character limit is 150.

Body

We recommend splitting body text into three main sections: Introduction, main text, call to action (CTA).

Introduction:  This should be different from your post excerpt.

Main text: At a minimum, there should be at least two paragraphs of the main text. This is the who, what, where, when and why.

Call to action: Let the reader know what you want them to do next – reach out if you have questions, take note of this information etc

Formatting the text

You can format the text by using the formatting toolbar:

This is where the options to bold, italicise, create a numbered or bulleted list and indent a paragraph can be found. 

Linking

The chain icon will allow you to hyperlink a phrase so it navigates to a specific URL or email address. Automatically, hyperlinking will be connected to URL linking. Select Email from the Link Type drop down to direct to an email address.

We recommend clicking Target and choosing New Window for links to open for users in a new tab.

In addition, the Blue Equiem icon within the formatting toolbar allows you to dynamic link to content within your Platform, including Deals and Polls. After clicking the Equiem icon, enter the title of your post, Store product, event or Building Info post into the search bar and filter by type and site to find the item you wish to link to. Selecting a Poll here will embed the poll within your post.

Embedding images

To embed an image into the body of the text, you can drag and drop it directly into the field. You will have the option to crop the image, and you can also drag it to other areas in the text.

Post images

Upload an image to accompany your post. Images must be minimum 900 x 600 pixels (3:2 ratio, width x height). You can only add one image to a Building Information post. It is mandatory to add an image to your post. Ensure you have removed the placeholder image by clicking the 3 dots next to the placeholder and pressing Remove.

You will then be able to add a new image from your computer folders.

 Make sure the caption (filename) is not displaying by ensuring the ‘Display caption’ option is unticked.

You can add attachments or files for download, or links to external websites as required. To add a file or attachment for download, click to Add a file from your computer folders.  

To add a relevant link, click Add Link, and then complete the Title field (what you'd like the link to read) and the URL (the web address you want to send people to. 

 

Click the Save button, and you will see a page that looks like this:

Hit the Edit button on the top left-hand corner to jump back in and make any amendments to your text.

Tip: You will only be able to edit content with a status you have permissions for - for example, everyone can edit posts in Draft and Needs Review status, but posts set as Published or Published & Proofed can only be edited by team members with these permissions. If you think you need additional permissions please reach out to us at support@getequiem.com

Shareable Content

Tick this box if you would like to generate a shareable content link for this piece of content. This link allows you to share the post with those who are not registered to the platform. It will prompt them to register if they wish to read more. Read more about shareable content here.

Sites

Tick your relevant Site(s) for the post to be published on. If there is only one site displaying here, you will still need to tick the site, otherwise content will not display on the platform.

Publish at (date & time)

This is the date that you are scheduling the content to appear live. A post Published in the future will not appear until that date. A post that is not in Published or Published & Proofed status, will also not appear regardless of publishing date unless it is assigned one of those statuses.

Expire at (date)
This is the date that you are scheduling the content to be unpublished from your platform. When the expiry date of a post is reached, the post will automatically be unpublished and removed from your platform. An expiry date is not mandatory so leave this section blank if you would like the post to remain on your platform. 

Scheduling

Once you have finished your post and completed all required fields, click Save and change the status of your post from Draft to one of the following:

  1. Needs Review: Your post will remain unpublished, but make it clear to other users that this post requires review

  2. Published: Your post will be published when the publishing date arrives

  3. Published & Proofed: Your post will be published when the publishing date arrives. This status also makes it clear to other Content Management System users that this post has been reviewed and can be copied.

If you’d like to segment the content to a specific user audience, use the Audience button to choose which segment your content should be shared with.